FAITHFUL SCANNING
Give the digital copy the same legal value as its paper original.
Faithful scanning: the NF Z42-026 standard
The NF Z42-026 standard relating to faithful copying defines the specifications and technical parameters enabling the digitization of paper documents with probative value and guaranteeing the integrity of a faithful digital copy.
This approach aims to give the digital file the same legal value as the original paper file. The final objective is naturally towards destroying physical documents and making the files available online.
This standard only covers the entire document dematerialization process. After scanning, you have complete freedom to digitally archive the files on the solution of your choice: Servers, EDM, SAE, etc.
We advise you, of course, to complete this operation with archiving on an SAE. (see standard NF Z42-013)
LNSE supports you for faithful digitization
LNSE takes care of the overall logistics of the project
We digitize documents in the appropriate format
LNSE manages the notion of probative value at European level
We deliver “turnkey” files to you for filing on your SAE, GED, etc.
How to implement the NF Z42-026 standard
Digitization Convention
We draw up the digitization agreement.
It is a “contractual” document which is established between LNSE and the client to govern the overall digitization process.
The agreement is published at the very beginning of the project.
Scanning to PDF in archive format
The probative value of the digital file translates into two actions.
The first is scanning into PDF archive format, also called PDF/A.
PDF/A is an ISO version of PDF used for archiving and long-term preservation. PDF/A prevents features unsuitable for long-term archiving, such as font linking and encryption, and generally any modification of content.
Approved electronic signature of files
The second action is to electronically sign the files.
This corresponds to a timestamp and a digital fingerprint which attest that the file is indeed unique and not modified after scanning.
The signature must be integrated into the file and endorsed by a certification authority.
At LNSE, the electronic signing of documents is approved at European level.
