PHYSICAL ARCHIVING OF DOCUMENTS
Free up your space, save time and energy!
Why outsource document archiving?
Reduce your land costs
Gain square meters and reduce your land area.
Secure your archives
We ensure the confidentiality and security of your archives.
Earn temps
Free your employees.
Simplify the management of your archives, preserving their availability quickly.
personalized and free study
legal retention periods
Recent, HEALTHY AND SECURE PREMISES (NOTelm NF Z40-350)
Increase your Profitability by choosing LNSE Outsourced Archiving
Good to know: Self-storage premises are on average 4 to 5x more expensive than an archival service provider. Without forgetting the fact that the client must manage the documents themselves
Outsourced physical archiving, how does it work?
Collection of documents
- Document support on your site
- Packaging in archive containers
- Transfer to LNSE site.
- Identification and referencing of containers and contents.
- Notification of validation of the payment operation in archives
Document retention
- Conservation of documents on our site.
- Archiving areas protected from light and humidity, with controlled temperature.
- Anonymized and traced containers with unique numbers.
- Documents can be consulted in physical and digital form within 24 hours maximum.
Conservation of archives: security and confidentiality
Data security and privacy have been at the heart of our DNA for over 20 years.
We have adapted its solutions for the creation of an archiving center directly on the LNSE site.
Security : buildings protected by alarm and video surveillance, in a recent and secure activity zone.
Confidentiality : commitment of staff through confidentiality agreements, access controls to premises and management software.
Anonymization : Archiving in neutral containers with identification by standardized encrypted data.
All of our processes and resources guarantee clear monitoring and traceability of all archives kept on our site.
How to start an outsourced archiving intelligently?
An outsourced archiving project generally begins with a documentary audit.
This more or less substantial preliminary study aims to define and understand the way in which you use and classify your documents as well as their content ( administrative and accounting documents , techniques , ...).
It results, if necessary, in recommendations or validation of the initially formulated project.
Once the project is launched, we take care of handling the documents from your site for secure transfer and integration into outsourced archives.
The handling and transfer are managed by our team who identify and package the documents in order to secure the transfer.
How to consult your documents in outsourced archiving?
During the entire document archiving period, you may be required to consult archived documents.
This can come from several factors; reopening of a customer file, legal obligation or otherwise.
Two of the objectives of outsourcing your archiving being to save time and energy, we are able to provide you with archived documents in a very short time.
Thanks to the identification and referencing of the archives, it is very simple for us to extract the desired document(s) and send it to you.
Transmission can be done in several ways, depending on the content of the documents and your location:
- Sending by express registered parcel, for receipt within 24 hours.
- Deposit on your site, within half a day.
- Scanning of documents for electronic transmission within 3 working hours.
What are the legal retention and archiving periods for documents?
We published an article on this subject.
Visit our blog to find out.
